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Application Guidelines

Applications for potential funding require submission of the required forms and appropriate sponsorship:

  1. Large-Scale Projects (over €250,000) – Large-scale proposals require the two-page Concept Note, 15-page Business Case/Project Plan, and a 2-min video*. One MSF Operational Centre (OC) must agree to actively sponsor the proposed project, and at least one other OC must formally express its support prior to submitting the proposed project idea to the TIC for review by the Selection Committee. A Proposal Sponsorship Form must be completed and signed by both the OC sponsor and the OC support for the project. Signatories should be the OC Director General or the OC Board President. The TIC expects that the FinDir and iPMO teams have reviewed the proposal before final submission to the TIC.
  2. Incubator Ideas (under €250,000) – Incubator proposals require the two-page Concept Note, and a 2-min video*. Only one MSF Board’s support is required before submitting the proposed project idea to the TIC for review by the Selection Committee. This can be an OC or non-OC Board. A Proposal Sponsorship Form must be completed and signed by one of the following: Board President, Board TIC representative or OC/non-OC Director General.

* 2-minute Video

The 2-minute video should be regarded as an informational tool (rather than a marketing tool), to give the TIC Secretariat and the Selection Committee a quick overview of the project and a chance to introduce the project team. The 2-minute video is required for both large-scale and incubator (i.e., small-scale) projects that have been reviewed by the TIC Secretariat. For an example of a 2-min video that has been submitted to the TIC, have a look at the following link. Also, please use one of the following platforms to submit your videos: Vimeo, Prezi, YouTube or PowerPoint.

 

All MSF staff and association members are eligible to submit proposals. This includes staff in the various headquarters around the world, expatriate and national staff in the countries where we operate, and any member of one of our associations (be it a national one, a regional one, or the International General Assembly (IGA)).

Application Forms

 

Note: The above mentioned page limits set for proposals must be followed. While accepted, the Selection Committee does not commit to a full review of any additional materials that are submitted (i.e., appendices).
Please include all documents in one attachment, as a Word file.

Application Process


   APPLY  tic-website-arrow-icon-2016-12-16    VALIDATE  tic-website-arrow-icon-2016-12-16    EVALUATE  tic-website-arrow-icon-2016-12-16     FEEDBACK


   APPLY

Incubator Ideas (under €250,000)
Submit 2-page Concept Note, along with 2-min video.
Ensure one MSF Board’s support/endorsement prior to submission. This can be an OC or non-OC Board. A Proposal Sponsorship Form must be completed and signed by one of the following: Board President, Board TIC representative or OC/non-OC Director General.
Large Scale Proposals (over €250,000)
Submit Concept Note and Business Case/Project Plan, along with 2-min video.
One MSF Operational Centre (OCA, OCB, OCBA, OCG, OCP) must agree to actively sponsor the proposed project, and at least one other OC must formally express its support prior to submitting the proposed project idea to the TIC. A Proposal Sponsorship Form must be completed and signed by both the OC sponsor and the OC support for the project. Signatories should be the OC Director General or the OC Board President.

Once complete, please submit the required documentation to the TIC Secretariat at:TIC@msf.org.


   VALIDATE 

TIC Secretariat will provide a preliminary review of proposals.
Written feedback will be provided to applicants within 2-3 days of the submission deadline.
Applicants will be given approximately one week to revise proposals based on feedback, and asked to provide a 2-minute video (if not already provided).

   EVALUATE

At this stage, Board/OC support/endorsement must be obtained.

Selection Committee will evaluate proposals on an ongoing basis (every 6-8 weeks) against the criteria for selecting proposals and guiding practices.
* Large-scale project teams will be asked to be on standby for a 20-min Q&A with Selection Committee. Applicants are advised to attend these sessions along with the project lead and executive project sponsor/support, if possible.

NOTE: See dates and deadlines for a list of submission deadlines and Selection Committee review dates.

Selection Committee members will read all Concept Notes for both incubator (small-scale) and large-scale projects. Only project leads assigned to large-scale projects will read the Business Cases.

As the decision-making body, the Selection Committee will determine whether proposals are either: approved, not accepted or re-submitted (requiring additional work before re-submission).

Final review and sign-off of Selection Committee recommendations on large-scale proposals will be provided by the Core Executive Committee.

   FEEDBACK

Calls with applicants will be set up to review Selection Committee feedback within one week of the Selection Committee and Executive Committee review.
Follow up through written feedback will be provided to the applicant after feedback call.
NOTE: Applicants are encouraged to attend these sessions along with the project team, supporters/sponsors, leads, etc., if possible.

 

Click here to download a one-page summary of the TIC application process.

 

If you have any questions or ideas for project proposals that spring up at any time, please let the TIC know. We are interested to hear from you and happy to guide you with your applications at any stage.

Dates & Deadlines

Proposals may be submitted at any time. The selection committee will review proposals on a six- to eight-week cycle throughout the calendar year.

Deadline for Proposal Submission: Selection Committee Meeting:
April 23, 2018 May 14, 2018
May 30, 2018 June 20-21, 2018
July 31, 2018 August 21, 2018
August 29, 2018 September 19, 2018
October 9, 2018 October 30-31, 2018
November 6, 2018 November 27, 2018
January 7, 2019 January 28, 2019
February 25, 2019 March 18, 2019

Please note: While the Selection Committee has set dates for reviewing all proposals submitted, information about projects cannot be shared until the ExCom reviews the decisions and detailed feedback is first provided to applicants about their application. This process is done to ensure that the TIC review remains as inclusive as possible. Given this, it may take around 2-3 weeks after the initial selection meeting before updates are made to the website.